What we do
These lists tells you what we do. Our clients will tell you how well we do it!
STRATEGY AND PLANNING
Objectives. Budgets. Blue-sky Brainstorming.
It starts with your goals and objectives
- Event structure, timing and locations
- Venue research and recommendations
- Budget planning and management
- Themes, branding and staging
- Food, beverage and entertainment
- Speakers and Sponsors
- Audience generation
CREATIVE AND TECHNOLOGY
Design. Branding. AV. Apps. Systems.
Promoting your brand from beginning to end
- AV, staging and set design
- Apps and event technology
- On-line registration systems
- Badges, signage and graphics
- Marketing and invitation design
- Branding and corporate standards
MANAGEMENT AND ANALYSIS
Project Management. Venues. Contracting. Reporting
Delivering everything on-time, on-message and on-budget
- Project management throughout
- Budget management and analysis
- Venue management and contracting
- Sponsorship and exhibition management
- AV & Production supply and management
- Accommodation, travel and transport logistics
- Invitations and registration management and reporting
- Post event analysis, evaluation and feedback reporting
- Follow up and fulfilment
PRODUCTION AND LOGISTICS
Transport. Travel. Set-up. Break-down. Recycling.
Making sure everything is alright on the night - and the day!
- AV, staging and venue set up
- Venue management and liaison
- Local language event support staff
- Delegate registration, badging and reporting
- Speakers, streams and presentation management
- Video recording, broadcast and social media activity
- Event clearance and recycling
Why customers choose Chill Out!
And why they stay with us over many years.
It takes a team effort...
to make your events appear effortless!
We get to know you, your brand, your values and approach. We will try our best not to let you make a bad decision and will argue with you when we feel the need. We will be open with our ideas and happily share our expertise with your people. We're great team players!
Our team includes carefully selected partners and long-established relationships with some of the best venues and most creative event specialists around the world. Under our direction, our partners deliver to our demanding standards, bringing their own unique benefits, such as local languages, knowledge and contacts or state-of-the-art audio visual and event technology.
Having us on your team means that you only have one company, one contact and one budget to work with, whatever your event needs.
We deliver the basics. Brilliantly!
We only have one chance to make your event a success.
Until you've worked with us you won't know this - we're obsessed with the small details. Like no queues and a friendly face on registration and keeping to time throughout the day.
As a management agency, we take responsibility for the details of every aspect of your event. We only have one chance to make your event a success on the day - and a thousand details to get right beforehand. After all, your content may be red-hot but the delegate will only remember the cold coffee!
Our services can save you money. We buy so many 'delegate days' annually that our buying power can often save you more than running the event yourselves. Call us for a free quote.
We add value and then get really creative
Whatever you need, we've got it covered.
Whether it's AV, video and broadcast, or top-notch entertainment, we've been there and got the t-shirt - and we provide those too! The only people in the kitchens at our parties are the chefs and waiters delivering delicious delicacies to your guests!
We have created some brilliant charity team-building events that have moved people to tears and delivered bespoke hospitality programmes for many different clients. From family fun days to sporting events and charity balls, entertaining your partners and clients always leaves a lasting impression.
We're great in a crisis!
And we always love a challenge.
One thing our clients love us for is our ability to respond to urgent requests and last minute changes. We can't resist a challenge and pulling things out of the bag and creating calm out of chaos is our thing!
We know that the first event we ever run for a new client is always the hardest. We're getting to know each other and how we work - how you work! It takes time to learn your preferences, processes and personalities.
Just as well we have so many repeat clients that we know and love!
- Who we are
"We created the company we were always looking for when we were the customer!"
Sam and Julie, Founders
Chill Out! Event Management like you always imagined
Have you ever paid for a service and still ended up doing the running around? Our experiences as IT marketers inspired us to set up Chill Out! in 2004 with the core belief that WE do the running around while our customers get to chill out with their guests!
With space to expand, our converted cow shed - The Old Byre - has been our Berkshire country home ever since. From here we've built an international network of trusted delivery partners, excellent relationships with world-class venues and an enviable list of local and global customers. We've had a lot of fun and made many life-long friendships along the way. We're proud that Chill Out! is a certified Women Owned business, helping you meet your supplier diversity goals.
Trusted by our Customers.
Our clients often stay with us for many years because they trust us to be passionate about their success. Your 'Account Manager' is actually a highly experienced events professional responsible for project managing your events. They get to understand your company rules and branding guidelines so that everything flows smoothly. Our long-term clients see them as valued members of their team.
Trusted by our Partners.
Our global delivery partners have been carefully selected and nurtured over the years. We trust them to deliver to our demanding standards, bringing their own unique benefits, such as local languages, knowledge and contacts or state-of-the-art audio visual and exhibition display technology. Like our customers, they know they can trust us to deliver our projects on-time, on-message and on-budget
Affordable event services that save you money.
We provide as much support as you need and can step in at any stage - whether you need us to recommend and contract with a venue or provide full project management. We buy thousands of delegate days from venues every year and can often negotiate better prices and additional services for our customers. Call us and see for yourself.
TERMS & CONDITIONS USE OF CONTENT These Terms and Conditions of Use apply to all users of this website. If you do not accept these Terms and Conditions of Use, then you should immediately stop using this website. Your use of this website constitutes your acceptance of these Terms and Conditions of Use. We cannot guarantee that you will always be able to access the website; we will not be liable to you for any interruption or delay that you experience in accessing the website, whatever the cause. Chill Out! does not warrant that the website or the server that makes it available are free of viruses or bugs. All comments regarding the website should be sent to: hello@chill-out.co.uk LIABILITY DISCLAIMER Whilst every care has been taken to ensure the information on this website is both accurate and up to date, Chill Out! does not accept any liability to any party for loss, or damage incurred by reliance placed on the information contained in this website or through omission or errors how so ever caused. Nothing in this website constitutes professional advice and any user of the website should consult a suitable qualified professional for advice relating to a specific enquiry or issue. INTELLECTUAL PROPERTY The Content of this website is copyright © 2007 of Chill Out! You may only copy, download and reproduce the Content for your own personal use. You must not use the Content for reproduction on any other website, or in any way for commercial purpose of gain unless you first obtain our written consent. The term “Content” includes all text, images and graphics (other than certain images licensed from third parties) which appear on the website, and the design and layout of the website. Certain images and company logos at this website are the copyright or trademark of third parties and any use is subject to the terms and conditions of such third parties. LINKS Our website contains links to other websites. These links are for your convenience only and Chill Out! is not responsible for the content of any third party websites linked to this website, and does not endorse or approve the content of any of these third party websites. PRIVACY POLICY We believe strongly in protecting users’ privacy. We will not provide any of the personal information you give us to any third party. Any information submitted to Chill Out! via this website is held under the Data Protection Act 1998. LAW AND JURISDICTION Your use of this website, these terms and any matters arising are subject to the laws of England. Any dispute is subject to the exclusive jurisdiction of the Courts of England. Save as specifically provided otherwise, this website is targeted only at, and the services are only available to, UK residents.
WEBSITE TERMS & CONDITIONS Website Privacy Policy This is the website of Chill Out Event Management. We can be reached via e-mail at hello@chill-out.co.uk or you can contact us by telephone at +44 01344 643409 For each visitor to our Web page, our Web server automatically recognises only the consumer’s domain name, but not the e-mail address. We collect only the domain name, but not the e-mail address of visitors to our Web pages, the e-mail addresses of those who communicate with us via e-mail, aggregate information on what pages consumers access or visit and information volunteered by the consumer, such as enquiries submitted through the contact form and/or the special offers purchase form. The information we collect is used for internal review to improve the content of our Web page. The Information we collect is used by us to contact consumers for marketing purposes and is also shared with other Chill Out! companies to help them contact consumers for marketing purposes. If you do not want to receive e-mail from us in the future, please let us know by sending us an e-mail to the above address. From time to time, we make our customer e-mail list available to other Chill Out! companies whose products or services we think you might find interesting, and to answer enquiries. If you do not want us to share your e-mail address with other Chill Out! companies, please let us know by calling us at the number provided above, e-mailing us at the above address or writing to us at the above postal address. If you supply us with your postal address online you may receive periodic mailings from us with information on new products and services or upcoming events. If you do not wish to receive such mailings, please let us know by calling us at the number provided above, e-mailing us at the above address or writing to us at the above address. Persons who supply us with their telephone numbers online will only receive telephone contact from us with information regarding orders or enquiries they have placed online. From time to time, we may use customer information for new, unanticipated uses not previously disclosed in our privacy notice. If our information practices change at some time in the future we will post the policy changes to our website to notify you of these changes. If you are concerned about how your information is used, you should check back at our website periodically. Customers may prevent their information from being used for purposes other than those for which it was originally collected by calling us at the number provided above, e-mailing us at the above address, writing us at the above address. With respect to cookies: We set cookies for visitors who login to our secure area to enable them to browse the whole site without having to log back into the secure area again in the same session. With respect to Ad Servers: We do not partner with or have special relationships with any ad server companies. With respect to security: We always use industry-standard encryption technologies when transferring and receiving consumer data exchanged with our site, When we transfer and receive certain types of sensitive information such as financial, we redirect visitors to a secure server, We have appropriate security measures in place in our physical facilities to protect against the loss, misuse or alteration of information that we have collected from you through our site. If you feel that this site is not following its stated information policy, you may contact us at the above addresses or phone number. Client Use Privacy Policy It is the business of Chill Out Event Management to run events on behalf of our clients. We will make any information you provide regarding your attendance at a particular event available to the relevant client. Such information may be collected either through interaction through this website or any associated websites (for example, bespoke event registration websites). Such information belongs to our clients and is subject only to their privacy policies. Chill Out Event Management have no control over the use of that information which is not subject to this privacy policy. Chill Out will only use such information to facilitate delivery of services to our client and your attendance at any such events. Except as described above, we will not disclose your Personal Information to third parties for their own marketing purposes without your consent.