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Chill Out! Event Management
Chill Out! Event Management
Chill Out! Event Management

+44 1344 643409

hello@chill-out.co.uk

  • CHILL OUT!
  • OUR CLIENTS
  • OUR EVENTS 
    • VIRTUAL EVENTS
    • LIVE EVENTS
  • ABOUT US
  • CASE STUDIES
  • …  
    • CHILL OUT!
    • OUR CLIENTS
    • OUR EVENTS 
      • VIRTUAL EVENTS
      • LIVE EVENTS
    • ABOUT US
    • CASE STUDIES
    CONTACT US
    Chill Out! Event Management
    Chill Out! Event Management
    Chill Out! Event Management

    +44 1344 643409

    hello@chill-out.co.uk

    • CHILL OUT!
    • OUR CLIENTS
    • OUR EVENTS 
      • VIRTUAL EVENTS
      • LIVE EVENTS
    • ABOUT US
    • CASE STUDIES
    • …  
      • CHILL OUT!
      • OUR CLIENTS
      • OUR EVENTS 
        • VIRTUAL EVENTS
        • LIVE EVENTS
      • ABOUT US
      • CASE STUDIES
      CONTACT US
      Chill Out! Event Management
      • CHILL OUT!
      • OUR CLIENTS
      • OUR EVENTS
        • VIRTUAL EVENTS
        • LIVE EVENTS
      • ABOUT US
      • CASE STUDIES
        • We help companies create great events on-site and on-line

           

          On budget. On message. On time. Every time!

           

           

        • WHAT WE DO

          Our Services

          ➜

          WHY US

          Our Values

          ➜

          WHO WE ARE

          Our Story

          ➜

          HOW WE WORK

          Case Studies

          ➜

        • What we do

          These lists tells you what we do. Our clients will tell you how well we do it!

          VIRTUAL EVENTS AND LOGISTICS

          Live-Streaming. Webinars. Supporting Logistics.

           

          On-line virtual events that are as effective as live events!

          • Stand-alone or part of a real-world event
          • Studio and home production facilities
          • Streaming using YOUR preferred online conference platform or ours
          • Professional mixing and switching between content feeds
          • Multiple presenters, panel sessions with branded backgrounds, 
          • On-line registration and break-out room management
          • On-line entertainment and activities to keep your delegates interested
          • Real-world engagement with deliveries of hampers and branded give-aways
          Virtual Events Packages

          STRATEGY AND PLANNING

          Objectives. Budgets. Blue-sky Brainstorming.

           

          It starts with your goals and objectives

          • Event structure, timing and locations
          • Venue research and recommendations
          • Budget planning and management
          • Themes, branding and staging
          • Food, beverage and entertainment
          • Speakers and Sponsors
          • Audience generation

          CREATIVE AND TECHNOLOGY

          Design. Branding. AV. Apps. Systems.

           

          Promoting your brand from beginning to end

          • AV, staging and set design
          • Apps and event technology
          • On-line registration systems
          • Badges, signage and graphics
          • Marketing and invitation design
          • Branding and corporate standards

          MANAGEMENT AND ANALYSIS

          Project Management. Venues. Contracting. Reporting

           

          Delivering everything on-time, on-message and on-budget

          • Project management throughout
          • Budget management and analysis
          • Venue management and contracting
          • Sponsorship and exhibition management
          • AV & Production supply and management
          • Accommodation, travel and transport logistics
          • Invitations and registration management and reporting
          • Post event analysis, evaluation and feedback reporting
          • Follow up and fulfilment

          PRODUCTION AND LOGISTICS

          Transport. Travel. Set-up. Break-down. Recycling.

           

          Making sure everything is alright on the night - and the day!

          • AV, staging and venue set up 
          • Venue management and liaison
          • Local language event support staff
          • Delegate registration, badging and reporting
          • Speakers, streams and presentation management
          • Video recording, broadcast and social media activity
          • Event clearance and recycling
        • Why customers choose Chill Out! Our Values!

          One Team! Beyond Expectations! Create Value! Chill Out!

          And why they stay with us over many years.

          One Team!

          It takes a team effort to make your events appear effortless!

           

          We get to know you, your brand, your values and approach. We try our best not to let you make a bad decision and will argue with you when we feel the need. We are open with our ideas and happily share our expertise with your people. We're great team players!

           

          Our Team includes great people, carefully selected partners and long-established relationships with some of the best venues and most creative event specialists around the world. Our partners deliver to our demanding standards, bringing their own unique benefits, such as local languages, knowledge and contacts or state-of-the-art audio visual and event technology.

           

          Having us on Your Team means that you only have one company, one contact and one budget to work with, whatever your event needs.

           

          Everything Beyond Expectations!

          We deliver the basics. Brilliantly!

           

          Until you've worked with us you won't know this - we're obsessed with the small details. Like no queues and a friendly face on registration and keeping to time throughout the day. We always aim to deliver beyond your expectations!

           

          As your management agency, we're responsible for the details of every aspect of your event. We only have one chance to make your event a success on the day - and a thousand details to get right beforehand. After all, your content may be red-hot but your delegates will only remember the cold coffee!

           

          Our services can save you money. We buy so many 'delegate days' annually that our buying power can often save you more than running the event yourselves. Call us for a free quote.

          Always Create Value!

          We add value and then get really creative!

           

          Whether it's AV, video and broadcast, or top-notch entertainment, we've been there and got the t-shirt - and we provide those too! We work with long-standing trusted suppliers to create innovative, sustainable and cost-effective event solutions that bring real value to you and your delegates.

           

          The only people in the kitchens at our parties are the chefs and waiters delivering delicious delicacies to your guests! We've created some brilliant charity team-building events that have moved people to tears and delivered bespoke hospitality programmes for many different clients. From family fun days to sporting events and charity balls, entertaining your partners and clients with Chill Out! always creates a lasting impression.

          Chill Out! Relax!

          We take great care of your events!

           

          We believe it's our job to take care of your event, leaving you free to chill out with your guests. One thing our clients love us for is our ability to respond to urgent requests and last minute changes. We always love a challenge and we're great in a crisis. Pulling things out of the bag and creating calm out of chaos is our thing - it's in our name!

           

          We know that the first event we ever run for a new client is always the hardest. We're getting to know and trust each other and it takes time to learn your processes, priorities and personalities. So Chill Out! Relax and get to know us - we promise it's worth the effort.

           

          It's why we have so many long-term clients that we know and love!

        • If you're already a customer - a huge THANK YOU! If you're looking for an event agency that is passionate about your success, we think you'll like working with us. We can't show you the Chill Out! difference until you give us a try.

          Choose Chill Out!
        • Who we are

          "We created the company we were always looking for when we were the customer!"   

          Sam and Julie, Founders

          Certified Women Owned

          Chill Out! Event Management like you always imagined

          Have you ever paid for a service and still ended up doing the running around? Their experiences as IT marketers inspired the founders to set up Chill Out! in 2004 with the core belief that WE do the running around while our customers get to chill out with their guests!

           

          With space to expand, our converted cow shed - The Old Byre - has been our Berkshire country home ever since. From here we've built an international network of trusted delivery partners, excellent relationships with world-class venues and an enviable list of local and global customers. We've had a lot of fun and made many life-long friendships along the way.

          Trusted by our Customers.

          Our clients often stay with us for many years because they trust us to be passionate about their success. Your 'Account Manager' is actually a highly experienced events professional responsible for project managing your events. They get to understand your company rules and branding guidelines so that everything flows smoothly. Our long-term clients see them as valued members of their team.

           

          Trusted by our Partners.

          Our global delivery partners have been carefully selected and nurtured over the years. We trust them to deliver to our demanding standards, bringing their own unique benefits, such as local languages, knowledge and contacts or state-of-the-art audio visual and exhibition display technology. Like our customers, they know they can trust us to deliver our projects on-time, on-message and on-budget

          Affordable event services that save you money.

          We provide as much support as you need and can step in at any stage - whether you need us to recommend and contract with a venue or provide full project management. We buy thousands of delegate days from venues every year and can often negotiate better prices and additional services for our customers. Call us and see for yourself.

          Contact us
        • Our Company

          16

          Happy Years

          Private. Profitable. Debt Free.

          A+ Credit Rating

          Legal. Insured. Safe.

          Global Experience

          2000+

          Events Globally

          Multi-Country Roadshows

          Local Language Staff

          Travel and Transport

          Our Events

          90,000+

          Happy Delegates

          5 - 1500 Delegates

          Single and Multi-Stream

          Free, Sponsored and Paid

        • Why we do

          What we do

          And why we still enjoy doing it!

          “It’s been an absolute pleasure to work with you. You are some of the most professional people I have ever had the privilege of working with.”

          SITECORE

          “Chill Out do exactly what it says on the tin! They allow their clients to ‘chill out’ and make sure any event they do is professionally run and executed down to a tee.

          NUTANIX

          “I just wanted to thank you again for making yesterday’s event a great success. Once again you out did yourselves and made us proud"

          VMWARE

          Testimonials
          Case Studies
          Contact us
        • Why customers like you, like us

          You'll never know what it's like to work with us until you try us.

           

           

          We can only give you a flavour of what makes working with Chill Out! different. You won't know until you try. Our Case Studies give you a little more detail and insight into why our customers like working with us and regularly refer us on to their colleagues in other companies. Come and talk to us about your next case study.

           

          Read our case studies
        Certified Women Owned

        About Us

        Chill Out! deliver all types of events - online & across the globe. From intimate executive dinners for 10 to international incentive trips and conferences for 2000+.

        Resources

        Covid-19 Customer Letter

        Events

        Clients

        Case Studies

        GDPR Privacy Policy

        GDPR Security Policy

        Contact Us

        +44 1344 643409

        hello@chill-out.co.uk

         

        Your next career move?

        We're always looking out for great people to join our friendly team. Send us your CV and say hello today.

        hello@chill-out.co.uk

        © Chill Out Event Management Ltd. 2020

         

        Chill Out Event Management, The Old Byre, Billingbear Farm, Billingbear Lane,

        Binfield, RG42 5PS

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        Terms & Conditions
        TERMS & CONDITIONS
        
        USE OF CONTENT
        These Terms and Conditions of Use apply to all users of this website. If you do not accept these Terms and Conditions of Use, then you should immediately stop using this website. Your use of this website constitutes your acceptance of these Terms and Conditions of Use. We cannot guarantee that you will always be able to access the website; we will not be liable to you for any interruption or delay that you experience in accessing the website, whatever the cause. Chill Out! does not warrant that the website or the server that makes it available are free of viruses or bugs.
        
        All comments regarding the website should be sent to: hello@chill-out.co.uk
        
        LIABILITY DISCLAIMER
        Whilst every care has been taken to ensure the information on this website is both accurate and up to date, Chill Out! does not accept any liability to any party for loss, or damage incurred by reliance placed on the information contained in this website or through omission or errors how so ever caused. Nothing in this website constitutes professional advice and any user of the website should consult a suitable qualified professional for advice relating to a specific enquiry or issue.
        
        INTELLECTUAL PROPERTY
        The Content of this website is copyright © 2007 of Chill Out! You may only copy, download and reproduce the Content for your own personal use. You must not use the Content for reproduction on any other website, or in any way for commercial purpose of gain unless you first obtain our written consent. The term “Content” includes all text, images and graphics (other than certain images licensed from third parties) which appear on the website, and the design and layout of the website. Certain images and company logos at this website are the copyright or trademark of third parties and any use is subject to the terms and conditions of such third parties.
        
        LINKS
        Our website contains links to other websites. These links are for your convenience only and Chill Out! is not responsible for the content of any third party websites linked to this website, and does not endorse or approve the content of any of these third party websites.
        
        PRIVACY POLICY
        We believe strongly in protecting users’ privacy. We will not provide any of the personal information you give us to any third party. Any information submitted to Chill Out! via this website is held under the Data Protection Act 1998.
        
        LAW AND JURISDICTION
        Your use of this website, these terms and any matters arising are subject to the laws of England. Any dispute is subject to the exclusive jurisdiction of the Courts of England. Save as specifically provided otherwise, this website is targeted only at, and the services are only available to, UK residents.
        
        
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        Privacy Policy
        WEBSITE TERMS & CONDITIONS
        
        Website Privacy Policy
        This is the website of Chill Out Event Management. We can be reached via e-mail at hello@chill-out.co.uk or you can contact us by telephone at +44 01344 643409
        
        For each visitor to our Web page, our Web server automatically recognises only the consumer’s domain name, but not the e-mail address.
        
        We collect only the domain name, but not the e-mail address of visitors to our Web pages, the e-mail addresses of those who communicate with us via e-mail, aggregate information on what pages consumers access or visit and information volunteered by the consumer, such as enquiries submitted through the contact form and/or the special offers purchase form.
        
        The information we collect is used for internal review to improve the content of our Web page. The Information we collect is used by us to contact consumers for marketing purposes and is also shared with other Chill Out! companies to help them contact consumers for marketing purposes.
        
        If you do not want to receive e-mail from us in the future, please let us know by sending us an e-mail to the above address.
        
        From time to time, we make our customer e-mail list available to other Chill Out! companies whose products or services we think you might find interesting, and to answer enquiries. If you do not want us to share your e-mail address with other Chill Out! companies, please let us know by calling us at the number provided above, e-mailing us at the above address or writing to us at the above postal address.
        
        If you supply us with your postal address online you may receive periodic mailings from us with information on new products and services or upcoming events. If you do not wish to receive such mailings, please let us know by calling us at the number provided above, e-mailing us at the above address or writing to us at the above address.
        
        Persons who supply us with their telephone numbers online will only receive telephone contact from us with information regarding orders or enquiries they have placed online.
        
        From time to time, we may use customer information for new, unanticipated uses not previously disclosed in our privacy notice. If our information practices change at some time in the future we will post the policy changes to our website to notify you of these changes. If you are concerned about how your information is used, you should check back at our website periodically.
        
        Customers may prevent their information from being used for purposes other than those for which it was originally collected by calling us at the number provided above, e-mailing us at the above address, writing us at the above address.
        
        With respect to cookies: We set cookies for visitors who login to our secure area to enable them to browse the whole site without having to log back into the secure area again in the same session.
        
        With respect to Ad Servers: We do not partner with or have special relationships with any ad server companies.
        
        With respect to security: We always use industry-standard encryption technologies when transferring and receiving consumer data exchanged with our site, When we transfer and receive certain types of sensitive information such as financial, we redirect visitors to a secure server, We have appropriate security measures in place in our physical facilities to protect against the loss, misuse or alteration of information that we have collected from you through our site.
        
        If you feel that this site is not following its stated information policy, you may contact us at the above addresses or phone number.
        
        Client Use Privacy Policy
        It is the business of Chill Out Event Management to run events on behalf of our clients. We will make any information you provide regarding your attendance at a particular event available to the relevant client. Such information may be collected either through interaction through this website or any associated websites (for example, bespoke event registration websites).
        
        Such information belongs to our clients and is subject only to their privacy policies. Chill Out Event Management have no control over the use of that information which is not subject to this privacy policy. Chill Out will only use such information to facilitate delivery of services to our client and your attendance at any such events.
        
        Except as described above, we will not disclose your Personal Information to third parties for their own marketing purposes without your consent.
        
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